Management August 23, 2014 Last updated September 18th, 2018 2,283 Reads share

11 Tips On Getting The Most Out Of Your Business Meetings

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Do you find yourself going to business meetings without any results? It can be frustrating to go to a meeting and get nothing accomplished. A company wastes valuable time and money in conducting business meetings that do not get any results. Here are 11 suggestions on how to get the most out of your business gatherings.

#1. What Do You Want Accomplished?

It is important to know why you are scheduling a business meeting. Write down a list of goals you want accomplished before your meeting and then present this to your members of the meeting. Do not leave the meeting until you get the answers you’re looking for.

#2. Develop A Plan

Once you decide what you need to accomplish the next step is to be able to plan on how you will tell your employees. It is important that you know how to convey your ideas to your employees. Use commonsense when trying to explain new ideas and be willing to answer any questions that are asked by members of the group. Do not lose patience when someone doesn’t understand what you are trying to say.

#3. Write A One Page Summary Of Your Meeting

It would be wise to create a one page summary of the major points that you want to cover during your meeting. This lets your employees know what to expect and they will be able to better understand what you plan on talking about before the meeting starts. This will also reduce any anxieties and fears among your workers and prevent any rumors that might go around before the meeting.

#4. Stay On Topic

Do not let other members of the meeting go off the current topic. If you find that the meeting isn’t going anywhere, then politely get back on to the important topic that needs to be addressed. When there is a lot of people in a meeting it can be difficult to stay on topic so prepare accordingly. It is important to address all of your main talking points before the meeting ends to make sure everyone understands what you’re trying to convey.

#5. Ask The Right Questions

Always ask the right questions when talking to your employees and other managers. Go to your meeting with a list of questions that relates to your current business concerns. Do not beat around the bush. If you don’t get the answers you are looking for then ask again. The goal is to find out what your employees are thinking and sometimes you may need to rephrase your questions.

#6. Stay Organized And Focused

It is important to stay organized during a business conference. Follow the current business agenda and make sure you are on top of everything. Be focused on getting the results you’re looking for and have a plan that will help you get the results you need.

#7. Encourage Participation

Do not let a few people take control of your meetings. Make sure that everyone gets a chance to express their opinions. Create a friendly atmosphere where people can address their concerns and opinions. It is important that everyone takes part in your presentation. The key is to make things as comfortable as possible and not to make the members of your meeting nervous and anxious.

#8. Determine When Your Goals Need To Be Accomplished

Once you state your 0bjectives in your meeting is best to set up some specific deadlines on when you want things to take place. Let your employees know that they have a month to follow through on what they need to do. Setting up a specific date and time on when you want something finished will result in getting results.

#9. Don’t Leave The Meeting Right Away

Chances are there will be somebody who attends your presentation who will not fully understand what you are trying to convey. It’s important to set some time up after the meeting to answer questions and to make sure that everyone understands your business goals. Don’t just finish your presentation and then leave because chances are some topics may need to be further explained. Also be patient with the people who have trouble understanding what is going on.

#10. Learn From Your Mistakes

Try to learn how to improve your company’s business meetings by reviewing past presentations. Learning what you did wrong the last time when hosting a business gathering can go a long way in having productive meetings in the future. Ask questions to see what other people thought regarding your meeting. Follow up on suggestions that you may receive after the meeting.

#11. Change Things Up

Regularly change the format of your business gatherings. Add some variety to your meetings and do not do the same thing all of the time. This will prevent your employees from getting bored and adding some variety to your meetings can encourage more participation. Be flexible when taking suggestions on improving your business meetings.

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Stan Popovich

Stan Popovich

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