Finance August 12, 2015 Last updated August 10th, 2015 445 Reads share

Ten Time and Expense Tracking Apps for Freelancers

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As a freelancer, you have a to-do list that is a mile long. There’s the work itself, whether its graphic design, writing, editing, or anything else. There’s going over briefs and interacting with clients. There’s keeping your workspace organized, which is no small task. There’s the never ending struggle to make some free time for yourself and your loved ones. And, on top of it all, there’s the part where you keep track of your time and expenses, send invoices, and collect payments.

HEAD-Make-your-staff-fall-in-love-with-time-tracking-softwareAs you know, that’s where freelancers often run into trouble. Invoicing itself is often time consuming, leading many to procrastinate. Then there’s the part where you have to keep track of unpaid invoices, chase down delinquent accounts, and report all earnings on your income tax return. Sigh. This side of things is the one part of the freelance lifestyle that absolutely no fun at all. It is all part of the business of freelancing, nonetheless.

But wait, there’s hope! We’ve put together this list of the top ten time and expense tracking apps for freelancers. These apps bring together tools to help you keep track of the no-fun bits, from invoicing to expense reporting. Here are our picks:


workflowmax time-tracking appWorkFlowMax

WorkFlowMax is a Xero product, which, right out of the gate, has the benefit of aligning time tracking, expenses, and accounting (if Xero happens to be your accounting app of choice). What’s even more compelling is that WorkFlowMax is intensely capable of handling freelance jobs from handling the incoming lead, to performing the work, right down to reconciling the paid invoice (if you’re taking advantage of built-in Xero integration). the paid invoice. WorkFlowMax is $15 per month. A free trial is available.


timesheets time-tracking appTimesheets.com Time Tracking

Timesheets.com Time Tracking is a Web- and mobile-based replacement for the paper time sheet. It’s as simple as a punching the clock, minus the clock! Timesheets.com is highly scalable, allowing you to track overall time while reporting specific hours to individual contractors. That makes a time and expense app of obvious benefit for freelancers. Timesheets.com Time Tracking is $9 per month. A free trial is available.


Xpenditure expense tracking appXpenditure

Xpenditure, as its name implies, takes the pain out of expense tracking for freelancers. Perhaps the coolest feature of Xpenditure? Digitizing receipts. That means no more tucking paper receipts into an old cigar box (you know you’ve seen it happen!). Xpenditure keeps up with your receipts and it even exports to your accounting app of choice for full-scale financial reporting with ease. Xpenditure is $5 per month. A free trial is available.


Shoeboxed expense tracking appShoeboxed

Shoeboxed is another solid expense tracking app, and it even references the receipt-stuffing phenomenon we mentioned earlier. What we love most about Shoeboxed is its tight mobile integration. It also has a deep Quickbooks Online integration for your expense tracking plus small business accounting. Now you can keep up with your expenses entirely from your iPhone! Shoeboxed is $9.95 per month. A free trial is available.


Harvest time tracking expense tracking appHarvest

Harvest is a very popular time and expense-tracking app. Aside from its simple, intuitive interface that tackles time tracking and invoicing, Harvest adds a wide range of integrations with third-party apps including Xero, PayPal, QuickBooks Online, and a whole lot more. Harvest is $12 per month. A free trial is available.


chromata time-tracking appChrometa

Chrometa is a time-tracking app for those of us who might need a little help staying on task. You see, like a built-in Orwellian “Big Brother,” Chrometa logs your activities, automatically identifying your billable activities and reporting them. Now that’s one way to cut out some of the time you waste reading Reddit and looking a cute cat videos on YouTube! Chrometa is $19.95 per month. A free two-week trial is included.


motiv business management app for freelancersMotiv

Motiv is a little different from the other apps on our list. Motiv aims at being a business management app especially for freelancers. In addition to time and expense tracking, Motiv adds quoting and electronic signature capture to the fold. That makes Motiv one of the ablest apps for freelancers around. Motiv is $5 per month.  A free trial is available.


sellsy time-tracking appSellsy Time Tracking

Sellsy Time Tracking is a time tracking app that makes it easy to keep up with one highly important aspect of your business: profit. Sellsy Time Tracking records time and reports it against margin, so you always know the bottom line. Sellsy Time Tracking also makes recurring billing easy as pie. Sellsy Time Tracking is $30.90. A free trial is available.


nutcache free expense tracking time tracking for freelancersNutcache

Nutcache is a handy tool for keep track of time and expenses for free. That’s right! What freelancer doesn’t love the word “free” when it comes to the apps you use? Built on open source technology, Nutcache handles time tracking, invoicing, and expense tracking. Nutcache is free. Really.


IBE.net freelancer business management iBE.net

iBE.net is a bit like Motiv, only its aimed at small businesses as well as freelancers. The app is fully cloud-based and it expands beyond simple time and expense tracking to provide more complex workflows and analytics, too. iBE.net is also highly customizable, so if you have unique needs as a freelancers, iBE.net may be your best bet. Best of all, iBE.net is free for up to three users. Paid plans for larger teams start at $70 per month.


Are you in search of a freelance time tracking and expense app that meets your needs?

Time and expense tracking are not reasons anyone starts freelancing. But they are tasks you have to tackle as a freelancer, so you might as well make them as simple as possible by choosing an app or two to help you get the job done.

There are probably as many different apps for freelancers as there are freelance occupations. If you have a unique job and need a specialized tool, be sure to check out GetApp’s list of all the best time and expense tracking apps on the market.

Here are some other neat mobile solutions built just for freelancers like you:

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