Document management tools have become an essential instrument for businesses for the purpose of keeping their data and documents safe and easily accessible. Document management tools also allow employees to collaborate with each other without the need to be in the same room or even in the same building. Technology has changed the way that businesses store data and work together in many different ways.
Here are some of the most highly used document management tools that you can try for your business.
#1. Zoho Docs
One document management tool that can help you to store your files securely is Zoho Docs. This tool is another one that uses the cloud so you can be sure your documents are safe, easily accessible, and quickly able to be shared among colleagues. The tool is compatible with just about any device, and files can even be accessed offline, just in case you lose your internet connection. Files are easy to find, and Zoho Docs has different admin controls, so you can control your documents in a way that works for you.
#2. LogicalDOC
LogicalDOC is a tool that can help you to collaborate with colleagues, manage your business documents, and even search through them to find exactly what you are looking for. The cloud technology ensures that your data is safe and will not be deleted if something happens to your computer. Documents can be accessed anywhere by anyone that you invite. It also requires no training because of how easy it is to use. All you need to do is drop and drag files to get started!
#3. Dropbox
Dropbox is a document management tool that you have probably heard of as it has been around for a while. It is a reliable tool where you can drop and store your files, so that they can be accessed from anywhere. It offers advanced security features so that documents are safe, and data is kept private. It has plenty of space and can be great for collaborating on the same documents as a team. Businesses like Under Armour, National Geographic, and Yahoo! are already using Dropbox to make their business documents more easily accessible and productive.
#4. Digital Drawer
Digital Drawer can help you with all your document management needs. It can be great for any type of business, and is an on-premise software. This will help to ensure that all your files are extremely secure. It is easy to use and even allows you to upload multiple documents at once, so you can be more productive. It can also be backed up on the cloud or on your computer locally, so you can be sure you don’t lose any of your files.
#5. Templafy
This tool allows you and your team to be highly productive with all your documents. Templafy is easy to use, makes it simple to share, and you can rest assured that all your documents, including presentations and emails, are secure for when you need them. Some of the leading companies, like Ikea and Pandora, use Templafy to have secure access to their documents. This tool can help your business to collaborate and be efficient when creating, sharing, and editing documents online.
#6. Google Docs
Google Docs is one of the most popular document management tools. Google Docs allows you to share documents, slides, spreadsheets, and other files with people you choose. When using Google Docs, your documents can be accessed from anywhere and be sent to anyone. Team collaboration is easy with Google Docs, so you can have all your business needs met.
#7. Evernote Business
Evernote Business is another great document management tool that you can use to store your files and collaborate with your colleagues. Evernote will help you and your employees to be productive when working on documents. It even has features where you can work as a team, give feedback, and input files and photographs into your documents. Evernote can be accessed from anywhere as long as you have an internet connection and a web browser, or it can be an app on your phone or device. The tool also will help you and your team to stay organized and makes it very easy to find documents you need to work on.
#8. Onehub
Onehub is a document management tool that can help you to use the cloud in order to share and store your business files. It also allows you to be in charge of sharing and other control features when collaborating with colleagues. This means that you can choose who can do what so that your files are secure.
#9. XaitPorter
Document management tools make it easier to do business. XaitPorter is a tool that can help you make sure your documents are top-notch quality, and documents are created much quicker than other document management tools. After documents are created in your library, they can then be downloaded or shared as PDFs or Word Files. The tool also comes equipped with a variety of templates you can use. With templates already created for you, you will be able to spend more time doing your job instead of figuring out how to format the perfect document. XaitPorter helps you and your team to be more efficient and focus more on the content.
#10. Docusign
Document management has never been easier with Docusign. Docusign makes it extremely simple for you to securely store and send files that need to be signed by your clients and don’t have the ability to come into the office. It allows you to get your work done quickly while making sure your clients know their information is safe.
All in All
Document management software can make your life easier. There are so many different options to choose from, and it can be difficult to know you are making the best choice for your company. Think about the goals your company has and what you are looking for in a document management tool before you make your decision. While they are all great tools, you will need to make sure it has all the important features you are looking for.
