Technology August 7, 2020 Last updated August 7th, 2020 1,773 Reads share

Factors that You Need to Look For in Hospital Management Software

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Did you know, more than 85% of errors made in the medical industry are administrative?

It is high time for hospital management to shift their workflow to digital modes. Bringing a powerful and reliable software onboard to support the medical staff in hospitals and clinics is inevitable now. The number of preventable mistakes in patient-care is still prevalent.

Hospital Management Software is a critical investment for any hospital management and therefore, insight into the making can come in handy. A better understanding of the factors that are important in the Hospital or Clinic Management System will help configure a better solution. This article is aimed at providing just that!

What Are the Key Aspects That a Hospital Management Software Impacts?

1. Streamlining workflows and charts
2. Automating appointments and verify insurance details
3. Digitalize patient health records and reports
4. Reduce paperwork with Hospital Management Systems
5. Manage billing, taxes, and financial data
6. Keep track of bedding availability and discharge details
7. Hassle-free inventory management
8. Saves time and efforts

There are many more features that can be availed depending on the requirement of the clinics and hospitals. Enlisted are the factors to be considered before deploying a Hospital Management System:

1. Ease of Usage

Well-tuned hospital management software can only be useful for the staff when it ensures a comprehensive user interface and experience. Considering the medical fraternity might or might not be tech-savvy, this aspect plays a crucial role.

An integrated Hospital Management Software that handles varied departments must ensure comprehensibility.

2. Imperative Features and Functionalities

Best features and top-notch functionalities must be embedded in the software to ensure smooth working. Automating the modules that are utilized for the everyday functioning of the hospital management will help in storing data effectively.

Various departments coordinate and save patient information in the systems which are then accessed by other departments and physicians, an EHS software enables the same.

3. Costing Benefits

Before deployment of the software, the administration needs to be clear on the costing that it will incur.
Prior to signing the cheque, you need to be extremely clear about what exactly you are paying for. A proficient and established healthcare IT company will ensure just that.

4. Customizability and Scalability

With the ever-evolving technology, the software will have to keep up with the new updates as well. Apart from this, the deployed software must ensure that it doesn’t crash with an increased workload. It also needs to be compatible with the current hardware used by the management.

Software flexibility is the key that will make it efficient for years to come.

5. Privacy and Security of Data

Maintaining the highest order of security of hospital data and patient information is critical. There is no question of any breach and only the concerned staff and physician can access the information.

Since the work has shifted to digital means as the novel contagion takes over the world, the privacy of software needs to be enhanced.

Outsourcing or In-House Software Development and Management: What Is Best?

While creating an in-house IT team is an option, outsourcing has its own pros. An outsourcing team allows the healthcare administration to focus on their core competency i.e. treating the patients.

The main benefit of having an outsourcing team will be cost-efficient for healthcare management. At a much lower cost, it provides experienced professionals working on the project. The vendor holds a better understanding of the best technologies and industry standards.

A team outside the core premise will help reduce the extensive burden of the administration.

How to Choose Hospital Management Software?

How much time will it take to build a customized software?
This is a critical aspect to have clarity about. Timelines need to be set with respect to each task to set the right expectations.

What is the extent of automation required in the system?
There is a lot of scope of automation in the hospital, and much can be done. However, this is the question that the management has to ask themselves and evaluate on their own.

What will be the post-deployment technical support?
Best technical healthcare vendors make sure that the work does not end with the delivery of the software. Continuous post-delivery technical and training support is provided, and a deal is cracked between hospital management and the vendor.

Why SoftClinic?

Working with the leading global clients, Softclinic provides powerful hospital management software that ensures effective and efficient support to the hospital administration. With error reduction and a boost in productivity, the software has proven excellence in the industry.

Softclinic also provides proper training and technical support to the clients with its cloud-based healthcare services.


Taking into account the said factors of an efficient Hospital Management System, the need to automate workflows is inevitable. All the departments involved in running a hospital/clinic can be digitized, leading to more focussed functioning.

DepositPhotos – hospital software

Ankush Mahajan

Ankush Mahajan

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