November 15, 2019 Last updated November 14th, 2019 2,874 Reads share

Why Small Businesses Need To Backup Their Database? 

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Data is an essential part of running a business. If any business loss data accidentally then it could lead to a huge loss. So, to protect the valuable information, business needs to back up their database. So, this blog is providing all the information about the importance of the database backup and also how we can do a backup.

What is database backup?

  • A backup of a database is a way of protecting and restoring a file. You can accomplish this by replication of the database and can be done for a database or database server. Usually, the RDBMS or equivalent database management program performs file backup. 
  • Database administrators can use the backup copy of the database to restore the database and its data and logs to its operating state. The backup of the database can be saved either locally or on a backup server. 
  • Also, all the business uses backups to protect their important database from disaster.

Why small businesses need to Backup their Database?


Why Database Backup is essential?

There are many reasons that show the importance of database backup:


  • Access Data unlimited

Businesses benefit from an online backup system because it allows you to access your data without time or location constraints. Such portable backup options also provide cost-effectiveness. Multiple copies of data are kept secure at different locations to ensure that all of the information is preserved.


  • Advanced-Data Protection

Online backup services, such as cloud storage, offer additional protection for emergencies such as natural disasters. We have different features such as automatic backup and detailed file management to enhance processing and recovery without needing manual effort. Database backup helps more to grow a business.


  • Affordable backups with Security

Online backup of the server will save you from setting up your own system and allow you to make efficient use of available resources. This is the best way to ensure that the online database backup system keeps the data safe and private. Small and growing companies, as well as large enterprises, are vulnerable to data breaches. That’s why it’s important to consider investing in safe server backup for all business owners.


  • Time effective

Unless prompt and reliable backup solutions, businesses can lose their reputation and even face legal action if they lose valuable information from customers or employees. If you are responsible for storing information about your customers and staff, your security system needs to be improved to ensure the best possible protection for important data.


  • Successful and Quick Data restoration

Factors such as improved authentication and passwords are important for data storage and recovery. Your information is critical and numerous circumstances may be harmful to your business, such as virus attacks, power surges, and malfunctions. If you lose it, you need to be able to restore your data quickly.


  • Credibility and Accountability

No customer wants to work with a company that continues to lose information and can not find a way to solve a problem like this. It breaks the faith.

With the backup of the server, the customer will not even know if any disaster has struck the company. No damage due to malfunction of the hardware. It tells a lot about your reliability that able to recover information after a disaster. 


  • User Protection 

When your business records need to be backed up, you also need to make sure your customers are safe. When customer information is stored by your company, you should be able to recover it whenever there is a loss. It will be extremely difficult for businesses that do not back up their database to live in a modern business environment.


  • Protect Business

Your business ‘ growth and survival depend on your operations ‘ important information. During any kind of disaster, a recovery process and backups help to restore computing devices and also restore data after files have been destroyed or removed. Backups of servers are important for data loss prevention, which can fully interrupt business operations.

Data is a vital resource and when a business loses important data then it is difficult to survive for any company which is unable to retrieve valuable data in a short time. Before any start-up, you should choose any Cloud Data backup system that allows you to restore the data quickly and efficiently and avoid a disaster.


What Compression methods you can use?

There are 4 compression methods that you can use for Database backup of any business:-


  • Full Backups
  • A full backup stores a copy of all files and usually follows a pre-set schedule automatically. 
  • But, files are typically compressed to save space, even if complete backups are compressed, a lot of storage may be needed. 
  • Total backups often cause heavy access to the backup disk, which shortens the life of the disk and absorbs bandwidth from the network.
  • Full backups have the advantage that you can retrieve it quickly. 
  • Restoring a file only needs the name, path, and the date of the file to restore the information. 
  • It is relatively straightforward to restore as long as the backup files are available from that date or time.


  • Incremental Backups
  • Incremental backups save storage by only backing up the files generated or updated since the last backup. 
  • The advantage of incremental backups is that at each iteration the volume of data back up is much smaller, which in turn saves space on the backup medium and uses less network bandwidth.
  • Incremental backups, however, increase overhead processing, as each source file has to be compared with the last complete backup as well as incremental iterations to decide whether the information is new.
  • Additionally, locating a particular file to restore is more complicated as it may require multiple iterations to be checked.


  • Differential Backups
  • Differential backups are similar to incremental backups, except that since the last complete backup each backup operation stores the new and updated data. 
  • For example, if a full backup was completed on Sunday and a file modified on Monday, that file will be part of any differential backup until the next full backup runs.
  • Having differential backups simplifies recovery because it requires only the last full backup and the last differential backup to create a complete recovery. 
  • Unlike incremental backups, to detect any updates, differential backups need to compare current and already backed-up data.


  • Virtual Full Backup
  • Virtual full backups use a database to track and maintain database backup data, helping to avoid the pitfalls of other forms of backup. 
  • You can take the full copy or duplicate it once and it does not need to be recovered so long as the storage medium, usually a network-attached storage spot, remains unchanged. 
  • The complete digital backup synchronizes backup data to the cloud on a regular basis.
  • The software can perform the full Virtual backups are automatically. 
  • The user experience is the same as a complete backup experience. It is your choice to select the desired recovery point and the file or files that you need to retrieve to restore one file or a whole disk.


Where you can store a Backup?

The best practice for maintaining database backup is to keep a copy of the backup files on-site whether it is home or on-site for easy access and a copy off-site in case of fire, any damage to your location that could destroy your on-site copy of the backup.

How to store Data Backup?

You can store data in various ways:

  • Online Backup Services

For more security always use strong passwords, and make sure to change them on a daily basis, and the backed up files are in encrypted form.

  • USB Drives

The capacity of the USB drive is constantly increasing and is suitable for fast data backups. These have fast data transfer rates and are highly portable. You can conveniently backup or transfer offsite data to a USB drive. Since they do not have moving parts, they are very reliable for USB drives.

  • External Hard Drives

Using an external hard drive for data backups for small businesses is the recommended method. As external hard drives are inexpensive as compared to tape drive systems. Easy to use you have to simply plug the hard drive into your computer’s USB port. 

  • LAN Storage

You can also back up files to another device or database if you have a local area network (LAN). If the system is located at the same location, however, it may be vulnerable to theft or damage. You can install a server in a locked cage, drawer, to prevent theft.

  • Tape Storage

Tape storage help if you have large amounts of data to backup. They are highly reliable and can store massive quantities of data.

  • Backup System

Security of information is the best defense against such a disaster. Having a backup system that includes frequently and properly archiving and safeguarding your business data, you can ensure that your company can survive and carry on whatever storm it faces. There are many Data Backup tools available online.

Final Thoughts

We have discussed various database backup reasons with their compression methods and where to store them. All the above-mentioned methods help businesses to store data backups and make their organization to grow more. To run a business, data Backup system should be available in every organization.


Mark dc

Mark dc

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