Relocating your offices from one address to another is not going to be an easy task. Most companies usually stick to one address because it ensures smooth business operations and it also provides stability for all affiliates and other stakeholders related to the business. However, if your company is growing and the office space seems restrictive, you might want to consider relocating to a bigger and better location. More importantly, if you are planning to move offices, you should definitely consider hiring a local company that offers corporate relocation services.
Corporate relocation is very different when compared with a standard move. There are a plethora of different factors that need to be taken into account, and you also have to evaluate any disruptions in your business along the way. There are several important steps that you can take to ensure that the move goes as smoothly as possible. Here are seven important steps that will help you relocate your business in an effective and efficient manner.
Find a Suitable Office Space
The first and the most important thing that you need to do is find a suitable office space to relocate to. If you are working with a relocation services provider, they might be able to get you in touch with a corporate estate agent who can show you different spaces that might be suitable for your business needs. It’s recommended that you choose an office space in a centralized location, and one that will be easy to find. Remember, this is probably going to be a step up for your business, so you have to make sure that you make the right move.
Start Planning Early
A grave mistake that many entrepreneurs make is that they remain so occupied in office work that they are unable to plan accordingly for the move. You need to start planning as early as possible and move the items that are unnecessary as early as possible. A successful business transition usually begins around 10 to 14 months before the moving trucks actually arrive at your doorstep.
This is the amount of time that your business needs to evaluate all the options on the table, and plan for the move in a very particular manner. More importantly, by planning early, you will also be able to minimize the costs of transition by a considerable margin too.
Setting up a Budget
Another important thing that you need to do is set up a budget for the relocation. Corporate relocation is obviously going to cost a significant amount of money, but you need to make sure that it remains within the confines of your budget. The costs of corporate relocation services will also be factored into the budget, and it’s very important for you to make sure that you sit with your financial analysts and hash this out.
More importantly, you need to make sure that when setting a budget, you always compare quotes from multiple providers in the industry. This will allow you to make sure that you choose the most affordable options for your business.
Assemble a Team
Another important thing that you need to do is assemble an office relocation team. This will usually include office administration staff and other peripheral employees. They will be responsible for making sure that everything goes smoothly and they will also have to liaise with the relocation consultants.
It’s imperative for you to make sure that you assemble a team who will be in charge of all these things, because doing everything on your own is going to be virtually impossible. Your team will include professionals from your office as well as external consultants who will plan and facilitate the office throughout the move.
It is also incredibly important that clear lines of communication are established between all members of the team so that each member knows exactly what they are supposed to do and how they are supposed to operate. This is going to help in streamlining the entire process and make sure that everything goes smoothly.
Decorations and New Furniture
When you move into a bigger office, you will have to decide whether to only carry the new furniture in or decorate and add some new equipment in your office. Obviously, this is going to cost more money, so you have to set up a separate budget for it. The new office will have to be equipped with the basic amenities and facilities that you would need to keep the operations going.
More importantly, you will also need to get in touch with a furniture company to buy all the new furniture that you need. It is important for you to make sure that the new office is all ready and set up when you actually relocate. Everything should be done beforehand.
Then, there’s the execution. Once your plan has been created and everything is in motion, there will come a day when you will have to execute it fully. You will want to hire reliable corporate movers to make sure that all of the office machinery and equipment is moved from one place to another with proper care. Handling is important because there is a significant risk of items getting damaged along the way.
You need to make sure that everything goes according to plan. Your relocation team should have certain members to oversee operations at the older site, and certain members should be at the new office to make sure that the place is properly set up.
Once everything goes according to plan and you are able to relocate, the next step is to celebrate the move with your entire company. This is going to help bring about a significant morale boost and will ensure that every member of the team who has worked on the relocation will also be recognized. This is an important step that you need to take to boost morale.
Businessman moving offices -DepositPhotos