Finding the right tool online for companies is not always easy. Some are meant for personal use and can be detrimental to companies, as their managers and employees won’t be able to complete all their tasks on a single platform or the quality provided by the software or app won’t be sufficient for professional use. On the PDFsmart platform, all the members of your team can manage and share their documents without wasting time and at a reasonable cost. To understand all its features, here is a brief description of all the benefits it brings to companies.
PDFsmart a Global Tool for Documents
Digital documents are a central element of any company today. They serve internal purposes as well as external ones. The large variety of existing formats can make it difficult to create and manage all of them without wasting a lot of precious time. Once documents are created, the question regarding how to share them becomes of outmost importance. The professional response to all these issues is PDFsmart, as we will now explain why.
Benefit 1: Efficient Document Management
From the moment a company starts using PDFsmart.com, it can manage its documents in a more efficient way. By transferring all of the documents from various formats into PDF files, it can organize and categorize them all, making it simple to retrieve and share them when needed. It also reduces the space necessary for the ones that need to be stored. For example, a PowerPoint document will take up much more space than after being converted into PDF format through PDFsmart. Since the platform’s features allow users to create, edit, merge and convert documents easily, all in one place, it makes managing documents much easier, while saving a lot of time to users.
Benefit 2: Cost Savings
As we just mentioned in the previous paragraph, since PDFsmart is a platform where documents can be transformed at will, it offers a cost-effective solution for companies. That is especially true when compared to traditional document management systems. In fact, with PDFsmart there is no need to invest in hardware or software installations.
Instead, companies can choose from different subscription options based on their needs and budget, eliminating unnecessary expenses. It is even possible to launch a one-week trial at the low cost of 1 dollar, in order to test some of the features on the platform, or pay $1.99 for a complete trial (also one week).
Benefit 3: Improved Collaboration
Sharing documents is an action that takes place daily in most companies around the world. When they take up a lot of space, it can be difficult to transfer them to other people. This is often the case with PowerPoint files. PDFsmart enhances collaboration within the company and with external stakeholders by reducing the weight of files when they are being converted to PDF format. But it is not the only benefit that it brings in terms of collaboration. With PDFsmart, users can easily add comments and make annotations in real time to PDFs. It makes it easy for teams to collaborate on a single document, even if some of them are working remotely.
Benefit 4: A Higher Level of Protection
Security is one of the main concerns in companies when it comes to document management. To protect files at a higher level, PDFsmart offers security features that can fully secure sensitive information. A company can lock a PDF file on the platform by encrypting it and creating a password. Only those who will be provided with it will be able to open and make modifications to the file.
Good to know: with PDFsmart, it is also possible to apply watermarks, which adds another level of protection to the document.
Benefit 5: Compatibility
Compatibility is a serious issue in companies, as not everyone likes to create documents in the same format. If it is meant to be shared by different people, all of them may not have all the same software on their electronic devices, which could make it impossible to open and view the file.
Since PDFsmart supports various file formats, people can share and open all documents via the platform. Also, everyone inside the company can easily use PDFsmart, since it is available online. All a user needs is an internet access and they will be able to work on documents wherever they choose (home, work or elsewhere).
PDFsmart offers significant advantages for professionals
Having highlighted the many benefits brought by PDFsmart in the paragraphs above, we can conclude that choosing the PDFsmart platform online offers significant advantages to companies.
Globally, it improves document management efficiency, reduces costs, enhances collaboration, strengthens security measures, saves time and ensures compatibility and accessibility. It is the most complete solution to manage and share documents for professionals and it comes at an affordable cost.