January 2, 2022 Last updated January 2nd, 2022 1,148 Reads share

How To Choose The Right Insurance Software For Insurance Agents

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As technology experiences rapid evolution, most insurance company agencies have found it necessary to switch to new insurance software to keep up with the evolution. Different insurance agencies replace outdated insurance systems or invest in new ones to improve inefficient and ineffective processes. However, finding the right insurance software isn’t a walk in the park. You’ll have to undergo various steps to get the right software to fit your requirements. Here, we outline some steps to follow in finding the right insurance software for your insurance agency. 

Recognize Your Needs 

Ensure you recognize your needs and support them with your business purposes. It should allow you to understand what you want regarding the software functionality, features, and workflow that will eventually benefit your organization. 

For example, if you need your employees to work together faster for more productivity, you can begin by listing the features you’ll need and don’t need in new software to realize your objective. It’s also important to list the ‘nice to have features’ to help you choose the best software for your organization. 

After identifying your needs, you’ll have a list of preferred new insurance software that will be your reference for your research. This way, you’ll be able to search for the right insurance software without much struggle. That said, you may want to consider Better Agency if you’re looking for management software that offers both a CRM and AMS.  

Consult Key Stakeholders 

Investing in new insurance software isn’t meant only to serve your interests. With regards to your goals, you’ll require various stakeholders in the software purchasing process. Involving other stakeholders is essential since it simplifies the work for individuals using the software. 

For instance, if you want to have a customer service portal allowing customers an extensive digital experience, you’ll need to incorporate a customer service team, customers, and engineering team to make sure that the software serves the interests of your company. 

Therefore, it’s crucial to know the parties involved, their inputs, positions, and awareness of the up-to-date progress. It’s not advisable to think that you don’t have to involve someone else and that you can make decisions on your own.

Research Software Solutions 

Once everything is clear about your software requirements, it’s time to research and shortlist the insurance software solutions that meet your requirements. Of course, there may be dozens of them, but you can narrow them down to just a few which your stakeholders think are good enough. 

When narrowing down the best insurance software solutions, some of them stand out. Create a record list of features and unique value propositions for each. Double-check if it matches everything you’d want to have in your insurance software. 

As you go on with your research, it’s important not to forget your original requirements or purchase software with additional features that you might not require. Also, avoid excluding software completely just because it lacks one-must have in your requirement. 

Request For Demo 

It’s absurd to know there are still some people who avoid demos and impulsive buyers. With a software demo, you can understand more about the software from individuals who understand every aspect. 

You may begin by contacting the insurance software provider you prefer. Remember to invite your stakeholders and ask some questions during the demo to gather more information and understand everything about the software. After the demo, ensure to consult with your stakeholders to determine their views. 

At this point, you should have ideas on which vendors to work with, the capability of the preferred software, and how it will improve your organization. 

Assess Software Providers 

Out of dozens, you should have been left with only a few preferred providers. In this step, you can request some time to assess the software yourself and determine whether it’s working even if it was used for demos. The rule here isn’t to test each shortlisted software at once to avoid confusion. 

Additionally, you can ask your stakeholders to perform a trial. Let them understand what you want to achieve with the software and how it should be achieved. Provide them with tasks and get their feedback throughout the trial. 

You may need to present your decision to the management team and key stakeholders when it comes to insurance agencies. Inform them of the reason behind your decision in terms of price, features, strength, and weakness. Once you all agree, you’ll be ready to choose the right insurance software for your insurance agency. 

Benefits Of Using The Right Insurance Software Solutions 

Operations in insurance are complex and require various stakeholders such as agents, consultants, and third-party agencies. Traditional methods had redundancies causing delays. Luckily, the latest software solutions overcame such issues and enabled a better insurance experience for customers. Here are some benefits of using the right insurance software solutions: 

  • Improve software efficiency and productivity: The insurance software understands the format of storing the information. It can also allow you to search all your data in one database. This makes things easier for everyone who’s using it hence saving time and resources. 
  • Reduces overall costs: Software systems simplify processing operations helping your employees to work efficiently. It can also reduce or eliminate manual errors. Such errors may require a lot of time to fix. Therefore, the software is beneficial because the work is done efficiently and without extra costs of operation. 
  • Improves communication with clients: With the right insurance software, a positive relationship between agents and clients is realized. It allows your clients to get real-time information, hence eradicating mistakes and miscommunication. 
  • Improves customer care services: The insurance software allows instant communication with your customers. It enables easier assessment of their situation and provides immediate solutions. It also allows your clients to perform service requests on their own time. By this, your agents can understand your customers’ needs and assist immediately. 
  • Improves data security: Insurance software protects your data better than spreadsheets. There are also insurance software solutions that come with user authentication and encryption arrangements. With such software, you’re guaranteed the security of your data. 



Choosing the right insurance software is crucial for your insurance agency’s growth. If you have the wrong insurance software, you’ll experience negative effects on your business that may end up causing you more money and stress. By adhering to the steps provided above, you can save yourself from hassles that accompany inefficient and ineffective insurance software companies and reap the benefits of having the right insurance software. 

Gabriel Simmons

Gabriel Simmons

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