April 10, 2019 Last updated March 31st, 2019 1,567 Reads share

How the Virtual Data Room Boom Is Transforming Business Transactions

Image Credit: Depositphotos


It was in 2017 when the Virtual Data Room became popular. Transacting data online and corporate exchanges had made easy using this digital system. Distance is not an issue anymore in exchanging vital information fast and in negotiating with other parties even if you are millions of miles apart.


With the application of the virtual data room system, processing the legal documents are much easier and fast. It gets rid of tiring tasks like checking the hard copies. To make sure that all the data are secured and safe the manufacturers are making some improvement on the VDR features. They are adding advanced verification protocols and access controls.


The estimated revenues for virtual data room companies in April 2016 have reached more than $800 million. Companies are also enjoying a favorable increase in their annual growth rates. With these statistics, it looks like virtual data rooms will not fade away easily.

The Future of Virtual Data Room

According to a post from IBISWorld, for the past five years, the virtual data room had grown by 9.4% with total revenue of $920 million in 2018. It started as physical data rooms, and became virtual data room and grown from just being a digital form of their physical predecessor to an advanced technological solution perfect for all the businesses in the 21st century.


In recent years, the transformation continues as virtual data room become more of a data service than a data solution. This is basically what happens when a service or product transform from a rarity to a commodity as virtual data rooms have. This only means that virtual data room providers are enhancing their platform with the goal of improving the overall service by focusing on the user interface usability and design.


Virtual data room technology boom for the last five years because of the realization that the system provides value to businesses. It is used not just to share data securely but on other things as well like workflow reporting, M&A prospects, audit trails, and live discussions.


The future of virtual data room lies in its promise of security. Secure internal reporting, secure communication, secure deal prospecting and security of documents. Everybody knows that emails are no longer the secure way of communicating. Effective communication is essential in every business, and its success also depends on it.


Businesses prefer virtual data rooms. Why? Because it’s getting better each day.


Aside from the many opportunities to modernize the manner of communicating in the corporate world, there is also a possibility of a fully integrated centralized system where documents are stored and accessed easily, bosses and co-workers can be reached, and virtual business meetings can be done, all using the virtual data room platform.


It looks like the business world is welcoming the virtual office space – eliminating the need for the actual building, for traveling and other unnecessary expenses. Although it may take a few more years for businesses to accept this platform completely, what is clear is that the virtual data room has strongly cemented themselves in different industries.


Essential Benefits of Virtual Data Room

One of the primary reasons why entrepreneurs prefer virtual data room rather than the old way of exchanging data is because it reduces the risk of information theft. Traditionally, the data are transmitted via land-based systems, which is quite tedious. It is also hard for some people to travel to be physically present for the transaction.


But with the introduction of a virtual data room, the process of sharing information is easier and fast. Aside from being secured, it is also very convenient for its users. It is complete with tools that will help in communicating which the standard data rooms don’t have.


The benefits mentioned above are not the only reasons why entrepreneurs love this platform. There are more into it and some of which are as follows:

Easy to Access

It doesn’t matter where you are in the world or what time it is; you can transact and share documents instantly thru virtual data room platform. Also, you can access a virtual data room using your mobile device. This means that entrepreneurs have the option to use their mobile phones and tablets in working, even when they are not physically present in their office. Mobile app development is one factor that will drive business growth.

Easy to Navigate

Virtual Data Rooms is easy to navigate thanks to its very advanced search options, and its filtering options.

You Will Never Run Out of Spaces

Virtual data room can accommodate as many visitors as it can without running out of space. The data stored in the repositories are safe. No order and room users can access them.

Final Thoughts

At present, experts have estimated that the total revenue of the virtual data room industry will surpass the $904 million mark. As compared to other industries this is a considerable amount. In the US alone there are about 315 businesses that are providing virtual data room services with around 2,800 employees. However, experts foresee the growth to be astronomical in the coming years. As the industry matures, it is evident that the yearly revenue of the virtual data room industry will reach the billions mark. After reading this post, are you convinced that virtual data room will genuinely help your business grow?

Did you use virtual data rooms earlier, or can you plan to use in the future? What advice would you give to people who going to use virtual data rooms? Let’s share information with each other in the comments. After all, we all know: “As a general rule, the most successful man in life is the man who has the best information.”- isn’t it?


Business people working at office lobby

Lori Wade

Lori Wade

Read Full Bio