January 8, 2020 Last updated February 26th, 2020 193 Reads share

Want to Overcome Management Challenges? Start Using These 9 Smart Apps

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Good management is critical for running a successful organization or team. But there are hard truths about management that no one tells out loud. For starters, it keeps getting more difficult and difficult. 

The reason? Well, most of what we consider management is just making things difficult. A majority of managers and leaders today expect the right outcome while using the wrong set of tools and methodologies. And obviously, it isn’t working.

If your situation is close to what I’ve just described, here are a few suggestions that you will definitely appreciate. In this particular post, I’ve reviewed and listed some of the best tools and apps that will help you eliminate all your management headaches. 

Let’s take a detailed look at these management tools one-by-one: 

Project Management: ProofHub 

ProofHub

ProofHub is a cloud-based project management software and team collaboration solution that helps managers to keep track of projects, teams, and communications in a more professional manner. 

Best features: Gantt charts, Kanban Boards, Custom Roles, Chats, Discussions, Announcements, @Mention, Custom Workflow, Project Template, Private task lists, IP Restriction, Recurring Events/Tasks, Automatic Reminders, Reports, Mobile App, Me-View, Time Tracking, Proofing Tool, Email-in, Request Forms, and more.

Pros:

All-in-one software suite 

No per-user pricing 

Cons:

Limited integrations, though have already announced 

Communication Management: Monday.com

monday.com

Monday.com is a cloud-based management solution that caters to the communication and collaboration needs of businesses across various industry verticals. Monday.com enables managers to manage different projects while facilitating collaboration among team members. 

Best features: Chat, Collaboration Tools, Collaborative Workspace, Commenting, Document Management, Document Storage, Activity Logging, Customizable Fields, Due Date Tracking, Execution Board, Time Tracking, User Access Controls, Visual Progress Display, Workflow Management, and more. 

Pros:

Very easy to set up 

enables you to easily communicate back and forth

Cons:

UX limitations

Team Management: Scoro

Scoro

Scoro is a task management solution that lets managers and teams stay up to date and see each other progress in work in real-time. It allows managers to manage and synchronize multiple calendars, resources, deadlines and deliverables in a single interface. 

Best features: Business Dashboard, Work Scheduling, Calendar Management, File Sharing, Resource Planning, Tracking, Work-Time Billing, Financial Management, CRM, Quoting, Reporting, Customization, Automated Alerts, Custom Tags, Multi-language Support, Mobile app, and more. 

Pros:

Great integration and mobile support

Cons:

Users often miss contacts synchronization with Gmail

Task Management: Trello 

Trello

Trello is a task management and visual collaboration tool designed for planning and managing tasks/projects. Trello provides managers with a digital board where they can create, organize and prioritize tasks and activities in a given project. They can even define workflows, assign tasks to teams, monitor real-time progress, attach documents to tasks, and more.

Best features: Task Management, Recurring Task Management, Subtasks, Customizable Dashboard, Prioritization, Gantt/Timeline View, Milestone Tracking, Task Board View, To-Do List View, Collaboration Tools, Calendar Management, Contact Management, Content Management, Real-Time Editing, and more. 

Pros:

Easy to customize 

The API is very flexible

Cons:

Managing multiple cards or tasks at once is difficult

Time Management: Toggl

Toggl

Toggl is a cloud-based management solution that makes time tracking and time management easy. With Toggl, managers and teams can track time spent at work in real-time. 

Best features: Activity Monitoring, Tracking Billable/Non-Billable Hours, Mobile Time Tracking, Offline Time Tracking, Timesheet Management, Billing & Invoicing, Employee Database, Multiple Billing Rates, Mobile Access, and more.

Pros:

Easy tracking and reporting of time

Easy to edit time entries 

Cons:

The GUI can be better

Editing multiple time entries at once is complicated  

File Management: Zoho WorkDrive

Zoho WorkDrive

Zoho WorkDrive is a web-based document and file management software solution. The software is designed to help managers and teams store, manage and share files securely in one place for organizing, accessing, editing, and collaborating. 

Best features: Document Management, Data Synchronization, Access Controls/Permissions, Encryption, Collaboration, Electronic Signature, Search/Filter, Real-Time Editing, Version Control, Backup, and more.

Pros:

Makes finding and managing files easy

Has advanced admin controls

Cons:

No chat or conferencing features available 

Marketing Management: Buffer

Buffer

Buffer is a popular social media management platform that helps marketing managers and teams to publish content, engage clients and analyze performance. The platform integrates seamlessly with Facebook, Instagram, Twitter, LinkedIn, Google+ and Pinterest. It allows you to create posts and automatically publish them across various channels at predetermined times. 

Best features: Analytics, Post Scheduling, Automated Publishing, Content Management, Multi-Account Management, Reporting, Multi-User Collaboration, and more.

Pros:

lets you create visuals for social media feeds

Cons:

Scheduling a post for a specific time is often difficult

Financial Management: QuickBooks

QuickBooks

QuickBooks is a comprehensive accounting software solution. The solution is designed to cater to the financial and accounting needs of small and midsize businesses. With QuickBooks, you get all the core and advanced accounting benefits within a single integrated suite.

Best features: Project Accounting, Billing, Invoicing, Expense Tracking, Payroll Management, Client Management, Client Portal, Document Management, Due Date Tracking, Customizable Invoices, Hourly Billing, Mobile Payments, Recurring Billing, Subscription Billing, and more.

Pros:

Its helps to keep expenses to a minimum

Cons:

The basic version has limited accounting and financial functionality

Customer Relationship Management: HubSpot CRM

HubSpot CRM

HubSpot CRM is a free CRM tool with robust and effective features. The tool comes with functionalities like customized views, database, drag-and-drop communicator, email integration, and more. HubSpot CRM offers all the basic features suited for small and large businesses to improve their customer journey.

Best features: Customize views, Deal Board, Task Board, Marketing Synchronization, Email Integration, Phone Integration, Website Integration, Database, Sidekick Integration, CRM Details, Templates, Tracking, Scheduling, and more.

Pros: 

Blends easily with your other work tools

Cons:

No BI analytics

So, what’s your pick? Which management tool would you like to try first? 

 

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Vartika Kashyap

Vartika Kashyap

Vartika Kashyap runs the marketing team at ProofHub — a project management software for teams of all sizes. She is a seasoned marketing professional who is an expert in digital marketing and entrepreneurship. She’s been featured among LinkedIn’s Top Voices for the year 2016. Connect with Vartika on LinkedIn, Medium and Twitter.

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