February 6, 2020 Last updated February 27th, 2020 258 Reads share

Here’s Why You Should Master MS Excel To Transform Your Business

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Scientists use Excel to feed a distinct grouping of qualitative and quantitative data. Teachers take advantage of Excel’s power for creating graphs and Pivot Tables to compare students marks. Entrepreneurs, create reports to analyse and visualise. Visualization using Excel is a growing area. The new buzzword is PowerBi – it’s your visualizations tool/ Dashboard as some would recognize it. In English, all this means is creating graphs out of large amounts of data.

Yes, we are talking about Microsoft Excel. These three professions are amongst the top 80% of work opportunities that require spreadsheet skills and managing a seemingly endless amount of data. Yet, a lot of people pursuing these professions dread using Excel because it has so many different elements and an intimidating stigma around it.

The good news? Well, many of them realize that Excel is not all that scary and by attending a Customized Excel Training session you can become an Excel Power User in no time.

It Is More Than Just Making Tables

Excel is a problem-solving program. Most people think of it as a tool used to generate traditional spreadsheet, but it can do so much more than that. You must understand the complexity of the programme to be able to harness everything Excel has to offer. Excel can:

  • Do mathematical functions on your behalf
  • Organize data so that it becomes easy to navigate
  • Turn your data into PowerPoint presentations and graphics
  • Analyze data using pivot tables
  • Make predictions and better-informed decisions using What-if Analysis group. 

To know how one value in a formula can impact the outcome, use Excel Goal Seek feature. It is simple to use yet extremely helpful in finding quick answers. Here’s an example for a better understanding, Imagine you need to work out a final pay amount to the bank. Now, you have a figure in your mind, let’s say $80,000 a year, but you don’t know what value to put in the hourly rate. You try 36, it doesn’t work. You try 38, 39, 40, 40.5, nothing works. Then, what would you do? Can’t think of anything? Well, when situations like these drive you crazy, Goal Seek could be the place for refuge.

It Keeps You Organized

As a business owner, you’d understand how important every piece of information is, and also know how confusing it feels when you have to store data in a few different places. Be it CRM, accounting software, hard drive and other folders on the computer. Not to forget the paper forms that remain stashed away somewhere in the office. Use the VLOOKUP functions in Excel to collate and compare data stored in various different systems of the business.

The sort and Filter feature in Excel has a great search feature and to find all data for last Quarter or all records entered today or this week saves so much time. You no longer have to create a custom filter to enter the start and finish date for your filter criteria.

It Simplifies Calculation and Complex Figures

One of the greatest benefits of Excel is that you can set up formulas, plug in numbers, and perform complex calculations using the Function Wizard. Try the help feature in the Function Wizard it now has YouTube Examples. 

Excel simplifies complex calculations using the Formula Auditing Tool found under the Formulas Tab. It will break down the construction of your function. Helping you to understand how they derived at that final figure. All it takes is a basic training to learn the symbols and language to express the formulas. There are various tools in Excel that are effective in managing calculations. For example, if you use Define names, you can make a complex function much easier to read.

Your Vlookup function could look like this initially =Vookup(A1,stocklist!A1:C200,2,False) or = Vlookup(A1, MasterList,2,False). which is easier to understand.

Visit my YouTube channel – Analir Pisani or book a customised training session.

It Saves Time and Improves Productivity

The best way to save time using Excel is to cover the basics in Navigation and Selection techniques. Ctrl Home, to get to the beginning of your spreadsheet and Ctrl End the last column or row of data.

Right Mouse clicking on the bottom left arrows to navigate to a specific sheet. Visit Navigating sheets in Excel YouTube for more Excel (https://youtu.be/SseKsuQrzdo). 

The importance of time for a business cannot be underestimated. When you harness the power of Excel, you will know the functions needed to solve even the most complex problems, and have more time for other tasks. 

This extra time can be utilized in tasks like team development, fostering creativity, and enhancing productivity. Additionally, you will have more time to spend with your friends and family, looking after your personal growth, and build strategies to increase your profits.

It Makes You Better at Your Job

As mentioned before, so many people rely on Excel for help. Irrespective of what work you do in the office, Excel helps you do your job better. In fact, mastering Excel can make you the go-to person in the office. Your goal should be to work smarter not harder. Get answers to your questions, become more efficient at managing and manipulating your Excel Spreadsheets.

Book a consultation session with an Excel Expert who can help you reach your Excel Potential all the while making it specific to your work role.

That’s Why You Should Undertake Excel Training Courses

Excel may seem a bit confusing at first, but once you start using the tool for the basic tasks in your life, you will see how it can make your life easier. So what are you waiting for? Book a Customized Excel Course that covers the topic you are interested in. 

 

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Ethan William

Ethan William

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