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Making The Most Of Your Time With Online Collaboration Tools



Companies from around the world are constantly searching for ways to help increase the productivity of their employees. Online collaboration tools make it possible for teams to work collectively on projects either in real-time (synchronously) or at their convenience (asynchronously) no matter their locations.

Although the concept of business collaboration is not new, it’s becoming increasingly more important as more and more companies begin to connect with one another from around the world. Effective collaboration allows teams to pool together their knowledge so they can more efficiently complete projects and brainstorm ideas.

Making The Most Of Your Time With Online Collaboration Tools

Here’s a short list of some of the most common types of online collaboration tools that allow teams to easily partake in both synchronous and asynchronous communication.

Online Workspaces

Sometimes, it can be difficult to schedule a meeting when an entire team is available to work on a project. In situations like these, asynchronous collaboration tools are key because they enable flexibility, allowing all participants to receive information when it’s most convenient for them. It gives people more time to understand the information and less pressure to act immediately.

Online workspaces are ideal for creating a virtual space that allows asynchronous communication. Workspaces make it possible to grant special permissions for documents so only select individuals have the ability to view, comment or edit them. Team members can review documents when they can find the time, properly digest the information and respond on their own time.

Workspaces are perfect for collaboration on projects that don’t require immediate attention, or that have geographically disparate teams working on different schedules. 

Intranet Sites

Employee portals help employees work productively across an organization, bridging the gaps between departments and locations. Finding answers to questions or getting advice from others who are working on similar projects has never been easier.

The internal space also provides a secure environment where employees can have greater visibility of company events, news and resources. By allowing employees greater access, they are able to better understand their role within a company. In the long run, this helps create energized and engaged employees, which will in turn raise productivity.

Online Meeting Tools

Often, you will have a project that requires immediate attention from all group members. Real-time, face-to-face conversations make it possible to easily collaborate with others. However, this can sometimes be difficult with geographically dispersed teams. Using a reliable online meeting tool provides a great solution to this problem. 

Top of the line online meeting tools come equipped with several features that makes collaboration even easier. HD-video features allow teams to communicate face-to-face, which helps teams have a more personal and honest conversation. Other features such as chat sessions, whiteboard drawings, polling and screensharing only add to the effectiveness of a meeting.

All organizations today will benefit from an effective blend of both asynchronous and synchronous collaboration tools.

What are some of your favorite online tools that you use to collaborate with colleagues?

Images: ”Collaboration Concept. Technical drawing of gears, the idea of teamwork and success./ Shutterstock.com

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The Author:

Lorna Love lives in Atlanta and works as a communications specialist for PGi, a leading global provider of collaboration software and services for over 20 years. She enjoys writing about presentation ideas, meeting tips and innovative meeting technology. In her free time, Lorna can be found traveling, playing with her dog and spending time with her family. http://www.pgi.com/

Add Your Comment

  • Darren Hunt

    Nice article! Online meetings and virtual teams management can be done by tools like trello, basecamp and proofhub.com. These tools are very useful for online meetings, sharing thoughts and getting work done.

  • http://tweakyourbiz.com/ TweakYourBiz

    As virtual working becomes more popular these tools you’ve mentioned are needed more and more. Thanks for sharing this with us Lorna

  • Polly Gómez

    Thanks for your article Lorna! I completely agree with you, the use of online collaboration tools is now more and more important, when companies want to solve a problem or develop a project, the best thing to do is creating a team with the employees that are better qualified to do it, according to their knowledge and capabilities.