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9 Free Business Productivity Tools For Startups

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9 Free Business Productivity Tools For Startups

Starting a business can be a daunting endeavor, especially if all you have is a cool product and not enough capital. In the tech world, or in any other niche for that matter, most startuppers fail not because they have bad products but because they are unable to generate enough consumer interest in their products. 

Considering overheads and other back-office expenses, this scenario doesn’t come as a surprise. So if you’re still starting out and find yourself strapped for much needed funding to keep your startup afloat, the following free business productivity tools are worth checking out.

9 Free Business Productivity Tools For Startups

# 1.

If you need a collaboration tool your staff are most likely to adopt with relative ease and minimum training, take the social intranet route. is the fastest growing social intranet that’s free for businesses with 12 employees or less. The application comes as a combination of several different work tools like CRM, project management, real-time streaming, activity planner, file sharing, to name just a few. As it is cloud-based, access can be anywhere, whether using your computer or smartphone. An upgrade to unlimited users starts at $99 per month.

# 2.

In this era of e-mail and instant messaging, you’d think fax machines are no longer relevant. But if a LinkedIn survey as reported by Mashable is to be believed, fax machines are still in until 2017 steps in.

As you might have already guessed from the site’s name, is an online service that allows you to send up to three pages of fax for free (maximum of two faxes per day) to any number in the United States or Canada. The site also offers premium pay-per-fax service should you need to send more.

# 3. is an online productivity tool that assists in task and time management. Remember The Milk essentially functions as your all-in-one task manager, electronic calendar and to-do list. Aside from allowing you to share and split tasks with other people, the application can be integrated with GMail, too.

The pro account is priced at $25 for one year and comes with exclusive mobile app features and Microsoft Outlook integration.

# 4. is an open-source group collaboration server that allows for sharing of notes, e-mail access, calendar organization, task management, address book maintenance, news aggregation, phone sync and journal integration. Kolab is secure, scalable, reliable, mobile and professional, ensuring productivity every step of the way. As a whole, the application requires some getting used to. But once you get the hang of it, the hassle can be all worth it.

# 5.

Formerly, is an accounting software that’s fast, simple and easy to use, offering unlimited invoicing and expense tracking. 100% free for small businesses with nine employees or less, it’s accountant-approved and specifically designed for non-accountants. You can also securely connect your bank and PayPal accounts or other sources of data, and your transactions are automatically imported into the accounting software.

# 6.

To make your business presence known, one surefire route to take is through the distribution of press releases. is a site where you can dispense press releases for free. And if you feel you don’t have the necessary expertise to create a killer press release, the site provides instructions on how to write one, even how to embed videos where necessary.

# 7.

One cardinal business rule is that businesses should have their own websites to boost their market presence online. is a free website creator that doesn’t require website creation expertise. Until you’re ready to go for more complex and/or self-hosted sites that would require monthly or yearly payments, is a good alternative.

# 8.

For those meetings or web conferences on the fly, is a simple-to-use teleconferencing application that allows you to review documents and designs, train staff, do product demonstrations – basically to get everyone apprised of company updates. You can do transatlantic web conferences and presentations, too.

# 9., which is short for “if this, then that,” functions like a computer program repeatedly uttering if/then logic all day long. With IFTTT, you set up “recipes” to assist you with task automation. For a recipe to work, you have to have a channel, a trigger and an action. Examples of channels are Facebook, e-mail, Evernote, LinkedIn, just to mention a few.

For instance, if you’re tagged in a photo on Facebook, you can create a recipe that would automatically download the image into Dropbox.

What other free business productivity tools can you suggest?

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Images:  ”Businessman pushing web service diagram on the whiteboard

Maricel Rivera is a freelance business/tech blogger and independent content marketing professional currently working with ZipBooks, free accounting software, and SafeSend, email security software provider. Other software vendors she worked with as content developer and marketer include Comindware and Bitrix24.

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  • Thanks for another great post Maricel. I only knew of a couple of those tools so it’s good to learn of more. Looking forward to your next post.

  • Maricel Rivera

    Hi Sian. Thank you for the kind words and for allowing me to contribute to Tweak Your Biz once again. I’ll be pitching in another article soon.

  • fifi leigh

    sounds interesting, but can’t you do the same thing on skype and software programs package?

  • Maricel Rivera

    Hello, Fifi Leigh. Thanks for visiting. Skype and some other free software should work, too. The above are alternatives, and just in case you’d like to try other programs.

  • Maricel Rivera

    Nishadha, thanks for the comment. I guess it’s all a matter of finding which works best for you, you think?

  • Thank you, great post and good info. I use IFTTT to to automate some tasks.
    Trello is a another helpful productivity, which I use on a daily basis. All the Best, Ralf

  • Maricel Rivera

    Hi, Ralf! Thanks for visiting and commenting. I’m glad you liked the post. And thanks for the reminder on Trello.

  • Hi Maricel,
    A wonderful post, and great list to bookmark. We all need help with time management and productivity at any stage of running a business, and as it grows, needs change.
    These are great apps to try out – I use a few, but looking forward to exploring some more you mention in this article – thank you!

  • Maricel Rivera

    Thanks for dropping by and commenting, Elaine. I’m really happy you liked the article.

  • I would suggest to give what I use a try too, it’s pretty complex, it’s user friendly and did me a lot of good since I started to use it. So if you like, have a look at

  • Mark Breen

    Hi Maricel. Some great tips in there. Thanks for sharing! Just on the element, I see so many of them done badly that I think they give a negative impression of a business. I think it’s starting to improve. In my experience it’s so easy to put a good looking WordPress site live, self-hosted, even for someone (like me!) with no coding / tech skills. I think it’s a better way to go. Oh and we find a fantastic project management tool. It really is so easy to use and makes a huge difference to our productivity here. Thanks again!

  • ShaneDaBane

    Wow, Bitrix24 is incredible. Best tool on the list

  • Arlen Mark

    Have you guys ever used This tool is very effective for managing team as well as projects.

  • Great article. Check out “3 Economic Principles That Will Change Your Life”

  • This list should also include | we use this tool for invoicing, quotation and accounting needs. You can add multiple users and companies in one account.

  • Great list Maricel, thanks for sharing! I would also recommend to add to this list – FS includes five tools that covers most things you would need in a startup, in addition to 80+ startup docs and templates. A goldmine for startups!

  • dianaffandi

    nice info, this list very usefull for startups.

  • PovaOnich

    Bitrix24 looks very impressive – never heard about them before

  • Nancy

    We use Yaware at work. It tracks tardiness, worked time, overtime, productivity rates, breaks, etc. I think it’s worth the investment.

  • Cate Blanchett

    I prefer for my clients. It is one of the best and fast developing social media metrics based sales automation tools with crm

  • GMailGene

    Bitrix24 and RememberTheMilk are excellent. I’ll look into others as well, but I am thoroughly impressed by these two, especially B24


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  • This is the best post that I have seen recently. Thanks for sharing!!

  • Iqbal AZIM

    Intriguing tools, and apps: overall very informative summary!
    Few of them are excellent tools for processing and organizing, with much easy.

    This reminds me of a university punch-line ‘Convenience comes first, without it efficiency is meaningless’.

    However, as a start-up: cost implications are hyper critical. These tools seem more suitable for somehow stabilized organizations (Purely due to organizing and costing grounds).

  • Thanks for great post with useful links. Bitrix24 is great for us and its free to use for 12 users.

  • Thanks Maricel! It’s always nice to have creative people like yourself looking to help entrepreneurs!

  • Yagnesh

    Hi Maricel,
    You have missed orange hrm too :)overall useful info.

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  • Rutul Jhaveri

    Great information for the startups….especially Bitrix24.

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  • Noureen

    Great Post with useful information! Thank you for sharing with us!

  • John Lincoln

    Thanks for sharing this Maricel. Never heard of Bitrix24, but looks interesting. Two other cool services to mention would be which we now use at work after migrating from Trello, and – my personal favourite for brainstorming and notes.

  • Hi

    This is is a very useful piece. I prefer using Invoicera for online task and team management, invoicing, and expense management. It has got many a useful features.


  • ErnieMozes

    I just love Bitrix24 – what a great piece of software!

  • Sudhir

    Thanks for the informative post…

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  • Venkatesh

    Thank you for the great post. Found it really helpful.

  • Pique Dan

    Remember the milk sounds great.Creating a website is absolutely important. People ask me how I bring in so many students to my music class. Its useless explaining to them all the knowledge I got from reading all the books I’ve read. So ive put everything here. I think also would do a great job.

  • Wael Ali

    Very impressive and useful article, but what about other tools like

  • Saifullah Durrani

    Hi Maricel, The article is very helpful and I am thankful you have shared it with all of us. God bless you

  • Hugo

    Hallo this is a very good website for startup companys.
    My website is :
    and also this website:
    Wish all Startup companys a Happy New Year and many many luck in this year.
    Hope you growing up very fast and very well.

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  • Trello is a great way to keep things organized within a team. From development to blogging; from shopping to office discussions, everything is organized. The best part about Trello is your team members can join and collaborate. For instance, they can vote, move cards, add new suggestions, etc. Trello is free and highly flexible.

  • SamNisaka

    Bitrix24 is fantastic!

  • Nick Ally

    thanks very much these tools are really very helpful and reduces time and energy. keep up the good work. Nick

  • Great info in this post for free productivity tools for startups. However, I used similar tools before and the more skills I attained, I left them in favor of apps I can fully control. I may not have a replacement for everything on your list, but here it goes:

    ▪ Collaboration & Project Management = Collabtiv (Self Hosted)

    ▪ Customer Relationship Management = SuiteCRM or vTiger (Self Hosted)

    ▪ Website = I highly recommend that you pay for yours and not use free tools. I’ve been burned by this and lost an entire brand name after much hard work. After all, web hosting and domain names are not really expensive. The cost is in Designing the website. Hire a professional for this.

    ▪ Video Conferencing = Ever Heard of Google+ Hangouts?

    ▪ AutoResponder / Email Marketing = phpList (Self Hosted)

    Note to Business owners attempting to build their websites themselves: You’ll never be satisfied with your design.

    Anyone else agree? I’ll look into PRLOG as I’ve seen it mentioned before.

    Again, great list.

  • PenPencilEraser

    Good list to bookmark for businesses.

  • Deb

    Great info!

  • Jasdeep Singh Kohli

    Thank you for such a nice and informative post. i just want to add for creating website i tried many tools but my favourite is you can create website free and keep it free forever, but if you pay as low as USD 25+ (approx) you can get great features like using your own domain name, and incase you do not have one they give you free one domain name in this fee of USD 25 (approx) also site become ad-free. its very easy to make great websites, they have plenty of tools and good quality graphics and templates.


  • Brian Martin

    Take a look at, it puts conversations in the center of team productivity. A powerful tool for business that is growing fast…

  • GeraldNochiza

    Thank you for Bitrix24 – I am blown away

  • H.Hellstrom

    Me, personally like to be able to customize the solutions myself, so I use a tool called “Cloud App Studio” – it allows you to create responsive web applications – really, really simple!

  • Thanks for the information. I will look at those websites and do the same reading and give commenting on the good articles

  • gabrielleherbert

    Thanks for this article. Concerning the productivity tools I use Beesy. It’s an
    all-in-one app to consolidate your information (calendar, notes, to-do, people,
    projects) and to handle priority management by assigning notes to goals and
    projects in a dynamic way (semi-automated). It does almost everything you need
    to keep your things done in due time. You can get more specific info here:… For business people whom are always in a rush like me,
    go for it!


  • PetraMorkva

    Bitrix24 is dream come true.

  • Techrecruiter

    Hello Maricel
    Thanks for all the info and I never knew of them earlier. Also I would request to inform me if there is any App with regards to Technical recruiting, I am looking out for profile storage and Interview scheduler and an email tracker please. Any inputs towards successful recruiting are welcome.

  • Shiv Karthik

    Hi Maricel, Awesome post. You made it simple to look out for productivity tools. Bitrix24 is the best.. only other thing is I would have preferred Asana to figure in the list. I had no clue of IFTTT.. thanks for this info.

  • Sumariyanto

    Wonderfully, I never knew it but if necessary I got that it would be better

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  • Thanks for sharing, nice post and I use vkonnect to automate my social media tasks.

  • Another app worth mentioning here is Talygen. It is the leading project management and time tracking app for employees working in teams. If you want to boost team output and keep your employees focused, this is the app to download.

  • Steve

    Thanks for the information. I will look at those websites and do the same reading and give commenting on the good article

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  • Mo Arshath

    Trello and Asana are good for managing tasks and to keep track of them.

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  • Race4Space

    Try for crm. Its an easy to use tool, which sales people love.

  • T Suresh Kumar

    Hello Maricel

    Thank you very much. I use both Bitrix and Waveapps and find it very useful for my HR Consulting. I volunteer for a non profit orgn that promotes the usage of Yoga for an individual to attain his/her highest potential. We are a group of about 50 in Chennai in India and we have about 6 or 7 different programs every month in one particular location. There are different groups of people managing the different programs; some of them are in differnt groups as well. We also have about 8 co-ordinators who need to have an overview of all the programs. each group needs to share schedules of programs, calendars of other important events, share audios, videos and best practices. They also need to keep members of the same group informed on whatever they have done or intend to do. They need to track their tasks and share this information where needed. SInce this is a non profit, I am looking for a free software that meets the above requirements. Bitrix is ideal but they have a limitation of 12 for the free model. Can you suggest any free, online software that will meet the above requirements and takes care of information privacy and security? thank you for your help. Suggestions from other commentators are also welcome

  • Ogden Psako

    A few points against Bitrix: While it sounds interesting, I could not help noticing that vast amjority of comments here praising Bitrix24 are fine examples of astroturfing, making the company less credible. After looking at the site, given its management (all Russian), partners (Russian search engine Yandex) and clients (Russian stage energy giant Gazprom), one can not help wondering whether the company is based in Russia operating through a Virginia based LLC (not that this would necessarily be a bad thing).

    On the positive side: They seem to have created good collaboration tools, offer self-hosted version and also claim compliance to EU/US Dept. of Commerce Safe Harbor data protection program (but I could not find the company in Dept. of Commerce list of approved entities).

    My 2 cents…

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  • Kim

    Hi. I started my own company and I am not very business savvy yet, so I’ve been doing alot of online research. I want to say thanks for all the great FREE tools you’ve offered and that includes Mr. Breen’s project management site. I have been looking for a good one and I would also like to add, that I have found a great site to build free websites for persons who have ABSOLUTELY no knowledge in that field. Good luck to all.

  • Kayle Ford

    Web hosting and domain names are not very expensive. The cost is in the design of the website. Hire a professional for this. st louis wordpress professional

  • Aleksandr Fasakhov

    In our startup, we use time-tracking software. To understand how we spend time. We use time tracking primaERP Now there are a lot of similar software…

  • creately is also a good cloud based startup tool where a company get to do all kinds of diagramming in the app itself. Think it should be in this list too.

  • Pankaj

    Thank you, its a good and very helpful post


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  • my favorite productivity tool is the chrome browser plugin momentum, beautiful and effcicient:

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  • GideonRicht

    Thanks for suggesting Bitrix24 – it’s great.

  • As a good and free website builders i’d add
    Do you know any good and free project management platforms that allow multiple users to collaborate?

  • Sam

    Amazing. Suoer duper!

  • Rakesh Bhatia

    Nice article for sure, whats the best tool you suggest. BTW now a days Mobile Productivity Tools are also available like Google, Microsoft and Blackberry.

  • Alex DZ

    i think Podio is also pretty neat.

  • StefanS

    Thanks for that great listing. Thanks for sharing. In my opinion Bitrix24 is very impressive. A little addition. Think it’s important to find every single data from your startup. This is why we use . Works insane

  • Vineet

    Thank you for the list. This article was in my bookmark list from last couple of weeks. Thanks for the comments also, I’ve came to know more products as well. Well, I use “Producteev” a complete and free software for project management. Its simple and effective.

  • and this and another it is amazing tha things that you can get , to get going thanks

  • Binh Nguyen

    Terrible earthsquare in Nepal.

  • biglio

    I haven’t seen mentioned Toggl, to me the best time management software available as of today….

  • Senthil Kumar V is one of the free project management tool.

  • gomediclaim

    very good article. I hope someone can suggest few apps for my business

  • vishnu vardhan

    yeah its right every one has there own problems to satisfies there life this is a great for finding finding one

  • Riyadh Infotech

    “Awesome post” I am using Bitrix24 its really useful.

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  • K Lenc

    Hi. May I recommend adding to that list?

  • lovas94

    I just started using Pozzr ( and it works well so far. Has anyone else tried it?

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  • We are using Rememberthemilk in our organization, It is very effective and easy. He had introduced in 4th year of the organization (TechValens) since then it is been very helpful.

  • Rajasekharan PV

    Very good article

  • The Cruise

    How about shopify?

  • angeli

    Hi Maricel! Would you happen to have any articlefor marketing strategies or free marketing sites/boosts/features for newly established businesses

  • Ashok Mittal

    Amazing post…really a short and good information..

  • Shryja Komari Jhawar

    thank you its helpful

  • Андрей Гусев

    In our distributed team, we also use time tracking software. It helps me to concentrate on the tasks. It helps to assess the effectiveness…… We use free online “Time Tracking primaERP”

  • IAmAdrian

    Bitrix24 is superamazing. Thanks for the sugestions

  • Nick Waan

    Our company uses Yaware.TimeTracker to stay productive and keep track of our time:

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  • Dmitriy Leyba

    Also, you can use for corporate identity creation.

  • Abu Bakar

    basically data code user can be submit that one user send data another user data received but me idea one user send data different people received but received

  • Sainik Pal

    Very much informative and interesting. But the summaries of each one required a little more lengthy and parallel/options.

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  • Gabriel Costa

    I would add there a time tracking software. i myself use and recomend this one called time trackling by primaERP. There are also other free ones out there.

  • JoshNotWash

    Bitrix24 is an excellent suggestion. I am totally blown away by it.

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  • Danial Saeed

    wants to see your articiles

  • Shaillesh Tannu

    Thanks for sharing !

  • PeterGzora

    I am loving Bitrix24!

  • Satyendra Gupta

    Great article thanks

  • Ngoma

    Thanks for sharing this. Awesome!

  • Sunil Sharma

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  • Parvez Raton

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  • Property Mart

    Bitrix24 looks very impressive

  • Gitana Ba

    trello and google apps. thats it.

  • Alpesh Shah

    Hello Maricel,

    Excellent, Thanks for sharing such great helpful tools for the new startup companies.

    I would also like to know if you or any one here can share good & open source tool for HR Management which consists of Attendance, Leaves, Holidays, Payroll, Salary, Document Management, Appraisal/performance (low priority), etc… will be great great help.

    Because its as important as Project Management, Time Tracking kind of things things. And which is very much important.

    Please help me out for the same.

    Thanks once again.

  • zast_bing

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    You are in writing every article that we want to be included in. How can that be? 🙂

  • John

    Thank you Maricel.
    Great article.

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  • Ivan

    I have tried 4:, Weebly, PRLog and Kolab. Really useful not only for productivity but also for collaboration.

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  • Very well written, Thanks to share. i will defiantly share these tools on my blog soon.

  • Jake Brazil

    great post, thanks

  • Claudia Trujillo

    Hi Maricel. Thank you for the tips, Do you know of any app that would do inventory control?

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  • Martha Perez

    Bitrix24 is a very useful tool for us. Thanks for sharing this wonderful post.

    I have great things on my mind too

  • Great tips specially for a health nut who wants to bring my 50 years of management and entrepreneurial experience and expertise into the world of apps by venturing into my own startup. Would like to explore a working relationship with you asap. Send contact details at

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    One of the business tools that needs to be added herein is the Network marketing & Multilevel marketing model/Software along with verification of it’s legal applicability in various fields of business i.e. products, finance, hospitality, etc. vis-a-vis the respective laws in countries. Of course it’s a vast exercise.

  • Vali

    Thanks Marcel for all articles.

  • Royce Cayden

    Thank you for the list, Maricel. As an entrepreneur i’m always trying to manage my time in the best way possible. What I have found to be the ultimate productivity hack is to setup a personalized browser start page with all the links and RSS feeds I frequently use. I’m using for this and it saves me a few hours per week easily.

  • Frost Zeus

    You can try Saasu.

  • Frost Zeus

    I would suggest you try Saasu because it runs most of what you have cited. For time tracking, you can use Hubstaff.

  • Frost Zeus

    You can try Asana for Project Management collaboration. Great tool!

  • Frost Zeus

    Inventory Control — I suggest Saasu
    Project Management — Asana and Trello top my list.
    I have also encountered other platforms at that can be handy especially to those who have blog sites.

  • Hakob

    Dear Maricel. Please, help us to increase our sels. We produce grape seed oil and pomegranate seed oil in Armenia. But still we sell very little amount, just can not serve the loan we got from a bank. We think we have a bad marketing, I am not sure. What would you saggest?

  • Arpad

    If you want to know what I do enter:

  • William Kuo

    One of the business tools that needs to be added herein is the Network marketing & Multilevel marketing model/Software along with verification of it’s legal applicability in various fields of business i.e. products, finance, hospitality, etc. vis-a-vis the respective laws in countries. Of course it’s a vast exercise

  • Muhamad Hasbi Assidiq

    thanks to yor article. it’s very nice and helpful.
    and i hope, yor all can back visite my site

  • Sudarshan R

    Really great post with bucket of is also a good project management tool for startups with great technical talent ,but with minimal management practices.

  • Sia

    nice article

  • PeterPotter

    Thanks for suggesting Bitrix24, Maricel. Excellent find!

  • DennisZenko

    Bitrix24 is now free and unlimited!

  • Hi Members

    I’m Santosh Kumar from India currently I’m running Blog Website “” Tech Inspiration is an fast growing blog, which talks about living a boss free life with the help of blog. I Think It’s starting to grow my business. & share my experience with peoples from different country. It really is so easy to use and make a huge difference to our contents knowledge. Thanks

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  • AndyJJR

    I am in love with Bitrix24

  • Dr. Jay Krishna Thakur

    Thakur International has been actively developing application for society free: Some are on their website.

  • Hi, Maricel Rivera.
    All of your product listed in the site are very useful, i reviewed each of your site and its functionality, i found as a good project management tool, it is a teleconferencing site which gives authority to review all of your documents and designs, But i will prefer is also an good project managing tool, some of the good products are listed here as well if you are searching for magento extension.

  • Hi Maricel, one more service we’re using at work for project management is called Trello. It’s completely free and extremely easy. And thank you for sharing valuable tips at TweakYourBiz! 🙂

  • Sidiq
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    I like – it will boost your productivity and collaboration!

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  • Yash Bodane

    From my point of view the greatest potential lays in tool discovery tailored to your needs (as a start-up, as a team member, as a professional). When done right, it saves you time, money and it gives the best options for you as individual. It helps you encounter tools you didn’t even know you’re looking for. Check out a detailed blog I have written on Collaboration Tools for Start-ups:

  • pravin

    this is a very good article ! ! thanks for share knowledge on board ! !

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  • AndyLosvich

    I am so glad I discovered Bitrix24 – this is the best free CRM I’ve ever tried

  • Laim Chips

    IFTTT is a great tool! Must use for marketing. One more tool that should be on the list is ProofHub- management tool! Its a great tool for communication, collaboration and management.

  • JoshMeNow

    Damn, Bitrix24 is a great catch

  • Sharon Thomson

    Great list. I’d like to suggest ProofHub in this list. ProofHub has got an array of features that simplifies the way you manage your projects and run your teams, no matter how big or small they are.

  • Roger Simon

    Superb post. I’ve used most of the tool, will check out the rest. There are some amazing tools out there in the market which a startup can benefit from. And, the great thing is many of these tools are available free. My top tools are ProofHub- team communication and collaboration, Box- sharing, Skype- video calling, Klout, Buffer- social media management, quora, IFTTT. Thanks for the list.

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