Tweak Your Biz » Management » What to do while waiting for a meeting or a taxi or a bus

What to do while waiting for a meeting or a taxi or a bus



There are so many times in our day where we are waiting & often kept waiting for a long time. This becomes frustrating when you have a full to do list and are sitting around waiting.

The trick is to have back-up things which you can immediately switch into & don’t matter if you get interrupted. Learn to spot the opportunities in your day & recognise their use even if it’s not a 30 minute block of time.

I recommend having a notepad (or electronic version if you prefer) with you at all times and have folder for articles etc (and this folder can be electronic too).

• Keep a journal, magazine, printed blog post or newspaper to read in your bag. Use post-its to tag pages you want to scan & keep. Add items you need to follow up on to your to do list. Note articles which your contacts may enjoy – useful excuse to keep contact with a client (‘I saw this & thought you might enjoy/be interested in this’), or send out on Twitter.
• Check your to do list – update with things done & add new tasks
• Send texts
• Review your diary for next week – is there anything you want to cancel or postpone? Something you need to move?
• Call your Mum or someone you haven’t spoken to in a while (but warn them you may need to go as you are waiting for an appointment).
• Do tomorrow’s to do list (you will probably know what you can get done today) – focus on your weekly priorities
• Confirm meetings by email or text (avoids cancellations or wasted time)
• Update your database with new contact details of people you have just met (you can do this at your desk or if you have mobile database – I recommend Zoho CRM).
• Check in with your goals – what progress have you made? What else can you do to achieve your goals?



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The Author:

Anthea is a qualified life coach who is passionate about stress management and emotional intelligence. She works with individuals and groups to enhance their personal and work lives with a holistic view of where they are now & where they want to be. Having experienced a busy corporate career herself she can empathize with her clients. Her background is in hospitality and human resources. http://awaken.ie

Add Your Comment

  • http://www.channelship.ie/blog/ Fred

    Good post Anthea. Very practical. The idea about calling my mum is not bad at all! might do that this week :-)BestFred

  • http://www.channelship.ie/blog facundo

    Good tips Anthea. I wish I'd read these yesterday though. Went to see my accountant first thing in the morning and because he was delayed 30 mins I just left and came back later. Very innefficient! REgarding one of your tips, I am not sure if telling your mum you are popping into a meeting is such an clever thing though: She'd ring me in an hour so know how did the meeting go!!

  • http://www.btbtraining.com/blog Niall Devitt

    Great post Anthea! but I have to agree with Facundo, telling mum that you are popping into a meeting would probably result in her calling back to see how it went :)I get a lot of my calls made when I am in the car (hands-free of course) I find the time going to and from meetings great for making any calls I need to get done.

  • paulmullan

    AntheaSound advice!!When God was giving out patience I was at the back of the queue and therefore didn’t get much. Even reading your article is making me start to twitch :-)Paulhttp://ie.linkedin.com/in/paulmullan

  • ElliStGeorgeGodfrey

    It's amazing how often we find unexpected, unfilled time on our hands! You've provided some great ways to use it productively. It is so easy to get caught up with our impatient thoughts of waiting is a waste and yet, there are times when you can't help it (like Facundo's example). I have a suggestion to go along with your tips-stop, take a breath, and notice your surroundings. Sometimes inspiration for a blog post or other business project is on an advertisement or in an overheard conversation.

  • derbhiledromey

    Totally agree. It's easy to believe that you have no time in your day, but there are all these chunks you can claim back, for reading, writing, whatever. In my case, it's a good chance to whip out the olod notebook.

  • derbhiledromey

    Totally agree. It's easy to believe that you have no time in your day, but there are all these chunks you can claim back, for reading, writing, whatever. In my case, it's a good chance to whip out the olod notebook.